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Access to Student Files Without Emails! - Part 1

Using Hapara to View Student Work

Are you tired of getting shared document emails from students?
Do you want to know an easier way to access student work without having your students share it with you?
Well, I have some good news for you! There are a couple ways for teachers to see the work a student has done on their Chromebooks using G Suite tools (Docs, Sheets, Forms, and Slides). In the next two posts I’ll explain how you can view student work to edit or comment on it without getting 30+ daily sharing emails from students. As a classroom teacher you have access to student files through Hapara in grades 2-8, or Google Classroom which is recommended for use in grades K-6, without any extra sharing.

Accessing Hapara

All student documents are available for teachers to view through Hapara. This means students never have to share a document, slide, form, or spreadsheet with a classroom teacher to give access. To view student work in Hapara follow these steps:

  1. Navigate to
  2. Log in with your school Google account
  3. Select your class - (Remember - if it is semester 2 you have to select the class that says S2 after your school abbreviation).

Now, after you have opened your class, you may see no documents. The dashboard view shows folders the district has created and placed in your students’ Drive. Here the reading folder is selected, and the red arrows point to other student Drive folders. However, if students haven’t  moved files into these folders, there will be nothing there.
Drive folder tabs in Hapara

You can still access all student work by clicking on sharing in the menu, as you can see in the next screenshot.
Sharing tab in Hapara and unshared student folders

Clicking on Sharing will show you all documents a student has in their drive that are unshared. You also have the option to view public documents, external documents, all documents or documents that students have put into the trash.

To open any student work just click on a document in the list. It will open in a new tab. 
Sample view of student Google doc

Then you can view, comment or edit the students' document from the new tab. No need for students to click the blue share button and send you another email!

If you would like support in accessing these files or have additional questions please contact your Instructional Technology Coach or leave a comment or question in the comment section below.

If you use or are interested in using Google Classroom, keep reading to see the part 2 post about accessing student work through Google Classroom assignments.


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