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Email Class Newsletters or Announcements to a Group

Create a contact group in Outlook 2013

Use a contact group to send an email to multiple people without having to add each name each time you want to write them. To create contact group:


  1. Open Outlook
  2. On the Navigation bar, click People.
People
  1. Click Home > New Contact Group.  (Top left)
  1. On the Contact Group tab, in the Name box, type a name for the group.  (Example:  Journalism Class)
  2. Click Add Members.
  1. Select from Address Book and then pick which option meets your need:
    1. Search district emails by name and click on the correct name. (It should now appear in the bottom line titled “Members.”  
    2. Type nondistrict email address in the bottom line titled “Members.”  (Place a semicolon ; between different email addresses.)
    3. Export email addresses into Excel from Skyward OR create a list of email addresses in Excel or Google Sheets.  Copy all of the addresses on the spreadsheet and paste into the bottom line titled “Members.”

  1. Select OK.
  2. The list of people in the group should be listed.  
  3. Select Save and Close.  The group is now created.  Return to Mail and type the name of the group in the To line of a new email to send the group a message.


Instructions adapted  from "Create a Contact Group." Office Online. Microsoft, Web. 07 Nov. 2014. <https://support.office.com/en-us/article/Create-a-contact-group-316331b5-36a2-40f3-bc67-e0f1a3b6f903>.

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